Zurich Snowsports Club

Privacy Policy

Last updated: Dec 6, 2025

1. General

At Zurich Snowsports Club, we are committed to protecting your privacy and personal data in accordance with Swiss data protection laws, including Article 13 of the Swiss Federal Constitution and the Federal Act on Data Protection (FADP).

2. Personal Data

Personal data refers to any information that relates to an identified or identifiable individual. This includes, but is not limited to, your name, email address, profile information, and any other data that can be used to identify you directly or indirectly.
Data processing means any operation or set of operations performed on personal data, whether by automated means or not. This includes collecting, recording, organizing, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating, making available, aligning, combining, restricting, erasing, or destroying personal data. At Zurich Snowsports Club, we retain your personal data only as long as necessary to fulfil the purposes for which it was collected, such as managing your membership/interest registration, organising trips, communicating with you, or complying with legal requirements. When we are legally required to keep certain data for longer periods, we ensure that such data is processed only for the specific purposes required by law. We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.
This includes:

• Secure server infrastructure and regular security updates
• Encryption of sensitive data
• Access controls and authentication mechanisms
• Regular security assessments and monitoring

While we strive to protect your data, please note that no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to maintaining the highest standards of data protection.
By using the Zurich Snowsports Club website and services, you agree to the collection and processing of your data as described in this privacy policy. You can browse our website without registration, but registering interest, signing up for trips, or becoming a member requires providing certain personal data. If you do not provide this information, you will not be able to register interest or participate in our trips.
We collect anonymous usage data for statistical purposes, and personal data is only collected with your consent and used for the purposes described in this policy. We do not share your personal data with third parties without your explicit consent, except as required by law or as necessary to organise and run the trips (e.g. sharing with partner ski/snowboard schools or accommodation providers).

3. Legal Basis for Processing

We process your personal data based on the following legal grounds under the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR):

• Consent: When you register your interest, sign up for trips, or create an account/profile, you provide consent for us to process your data for the purposes of:
  • Managing your registration and trip participation
  • Communicating trip details, updates, and organisational information
  • Creating and managing waiting lists or allocations
  • Sharing necessary details with partner schools, instructors, lift-pass providers, or accommodation partners
• Legitimate Interests: We process certain data based on our legitimate interests in:
  • Ensuring the safety and proper organisation of trips
  • Preventing fraud or misuse of the registration system
  • Improving our services and the club experience
• Legal Obligation: We process data when required by law (e.g. insurance requirements, accident reporting, tax or accounting obligations).
• Contract Performance: Processing is necessary for the performance of the agreement when you book/pay for a trip or membership.

4. What Data We Collect

When you use Zurich Snowsports Club services, we collect the following types of information:

Registration Information:

• Full name
• Email address
• Age group
• Account/membership creation date
• Sport (Skiing / Snowboarding)
• Experience level
• Potential languages for lessons
• Hobbies
• Group preference

Profile / Trip Preference Information:

• Ski/snowboard ability level
• Preferred discipline (Freestyle, Freeride, etc.)

Trip-Specific Data:

• Selected trip(s) and dates
• Trip confirmation and organisational correspondence

5. How We Collect Data

We collect data through:

• Direct input when you register interest or sign up for trips
• Forms you complete on our website or via third-party registration tools
• Information you provide in emails or messages to the club

6. How We Use Your Data

We use your data exclusively to:

• Organise and administer ski and snowboarding trips
• Allocate participants to appropriate groups/instructors/schools
• Communicate trip details, changes, meeting points, and safety information
• Arrange lift passes, lessons, equipment rental, transport, and accommodation where applicable
• Manage payments and membership fees (if any)
• Maintain safety and emergency procedures
• Send trip reminders and post-trip feedback requests

Important: We do not use your data for commercial marketing purposes unless you have explicitly opted in to receive newsletters or partner offers.

7. Data Storage

Your data is stored securely in our database with the following measures:

• Database is protected with access controls
• Regular security updates and monitoring
• Data is stored on servers located in Plan-les-Ouates, Switzerland

8. Automated Decision-Making

We do not use automated decision-making or profiling that produces legal effects concerning you or similarly significantly affects you. Group allocations and trip decisions are always made or reviewed by club organisers.

9. Age Restrictions

Participants under 18 must have parental/guardian consent. We do not knowingly collect personal data from children under 13 without verifiable parental consent.

10. Payment Processing

We do not process payments directly on the website. Payments are made to the school directly or otherwise arranged depending on the specific circumstances of the school and ski area.

11. Your Data Protection Rights

Under Swiss data protection laws, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Object to data processing
• Export your data
• Withdraw consent at any time

To exercise these rights, please contact us (see section 15).

12. Cookies

Cookies are small text files stored on your device that help us provide essential functionality. We use cookies only for:

• Maintaining your login session
• Remembering your preferences
• Basic website functionality
• Understanding how visitors use our site

For more information see our separate Cookie Policy.

13. Types of Cookies We Use

• Essential Cookies: Required for basic functionality and security
• Functional Cookies: Remember your settings
• Analytics Cookies: Anonymous usage statistics

14. Managing Cookies

You can manage cookie preferences via your browser settings or our Cookie Settings page (if implemented).

15. Contact Information

For any privacy-related questions or to exercise your rights, please contact:

Data Protection Responsible: Stefan Kennedy
Email: privacy@zhsnowsports.org
Postal address:
Kennedy Technology
SwissMailBox - 418
12 Rue Le Corbusier
1208 Geneva
Switzerland

16. Contacting Authorities

If you believe your data protection rights have been violated, you may lodge a complaint with:

Swiss Federal Data Protection and Information Commissioner (FDPIC)
Feldeggweg 1
3003 Bern
Switzerland
www.edoeb.admin.ch

This privacy policy may be updated from time to time. We will notify you of material changes by posting the new policy on our website and, where appropriate, by email.